How to Share and Collaborate on Documents in OneDrive

Modified on: Wed, 2022, Nov 2 9:04 AM

Applies to: Students, Faculty, Staff
Revised: 2022-11-01
Status: Approved

Answers the questions:

  • How do I share files?
  • How do I send links to files in OneDrive?
  • How can I collaborate on a document with others?


This document will walk through how to share OneDrive files from your office apps, share files from within OneDrive and copy links to share and collaborate with others. 

You can stay connected to your files via your mobile device with the Office mobile apps and the OneDrive mobile app for iOS, Android, and Windows. See more information here.


Share OneDrive Files from Office 365 Apps

To share a file from within Word, Excel, PowerPoint, or another Office app:

1. Select Share on the ribbon. Or, select File > Share

a. Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.

2. Select whether you'd like to share the file with Anyone in Asbury University with the link, specific people, or only with those who already have access to the file.

a. Note: Due to institutional policy, the "Anyone with the Link" option is unavailable for Asbury accounts to ensure student privacy and security.

3. Next, enter the email address of the people you'd like to share the file with.

a. Alternatively, you can also click "Copy Link" to save the file's link to your clipboard if you'd like to share the link in a document or another application.



4. Add a message (optional) and select Send.

Share Files from OneDrive Online

  1. Right click the file and select Share.

    Or, select a file and select Share Share on the toolbar.

  2. Select who you want to share with from the drop-down, or enter a name or email address.

  3. Add a message (optional) and select Send.

Copy a Link

Select a file and select Copy link Copy link.

Or, right click a file and select Copy link.


Contact us:

  • Call 859-858-5177 or campus extension 2177
  • Click to visit us online at
  • Or Visit us in the Kinlaw Library, room 131

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